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GENERAL INFORMATION

The 2023 AGM & Convention is guaranteed to be informative, exciting, and action-packed with a variety of guest speakers and presenters.  Keep an eye on our website for agenda updates as we receive confirmations from our invited guests. 

Early Bird Registration: Will be accepted up to March 10, 2023   

Registration Deadline:  April 3, 2023

Confirmation of registration will be emailed once payment has been made.

Notice of AGM & 2023 Draft Resolutions Package

The official Notice of AGM and the 2023 Draft Resolutions Package for the 2023 AGM & Convention can be found on the 2023  AGM & Convention Landing page . 

REGISTRATION PACKAGES

Please note: Accommodations are not included in the following packages and must be purchased separately. 

AGM & CONVENTION

Delegates can purchase 3-day, 2-day or 1-day AGM & Convention Registration Packages. Each option includes meals and evening events. 

Packages are available for the AGM & Convention, or for the Spousal Program.

Please Note: In an effort to reduce our printing and paper usage, we are offering an option to download the delegates package from the BCWF website OR to select to have a binder printed for you.

If you chose to have a binder printed, it can be picked up at the Registration desk when the AGM & Convention Registration desk opens on April 19^th.

Also Note: If you are a Life Member or a Youth Delegate, please select the registration option for the Life Member & Youth Delegate Breakfast taking place on Saturday, April 22^nd in the morning.

Pricing for AGM Registration (meals & evening event for the chosen day included):

1-Day AGM Registration - $199.00
2-Day AGM Registration - $398.00
3-Day AGM Registration - 
Early Bird price available until March 10, 2023 - $549.00
After March 4, 2023 - $599.00 

SPOUSAL PROGRAM

Not sure the AGM is your thing? We understand! We've put together a fun program that will introduce you to Island horticulture and wine production and take you on a guided stroll through the lush, old-growth forest at Cathedral Grove plus give you time to explore the Waterfront in Nanaimo!   

Select the Spousal Program option when booking to join these excursions!

Spousal Program - Thursday, April 20 - $215.00
Spousal Program - Friday, April 21 - $164.00
Spousal Program - Saturday, April 22 - $154.00

*Note: Registrants for the Spousal Program can select 1, 2, or 3-Day Program options. Meals and evening events are included for the days selected. 

For the days that have NOT been selected, you can still choose to participate in meal times at the Vancouver Island Conference Centre by choosing the meal options available. 

Evening Event Prices

Wednesday, April 19, 2023 - Meet & Greet - Free
Thursday, April 20, 2023 - Movie Night - $59.00
Friday, April 21,  Club Night - $59.00
Saturday, April 22, Awards Banquet - $99.00 

Please continue scrolling for accommodation and booking information. 

SCHEDULE OF EVENTS - AGM & CONVENTION

Events will be held at a variety of locations including:

• Coast Bastion Hotel 
• Vancouver Island Conference Centre 
• Nanaimo Fish & Game Club

Wednesday, April 19^th  – Meet and Greet Reception – Free Event for Delegates at the Coast Bastion Hotel 

Thursday, April 20^th – Opening Ceremonies, President's Address, Nomination Committee Report, Draft Resolutions Presentation, Plenary and Breakout Sessions, Dinner, and Movie, featuring speaker(s)

Friday, April 21^st  – Keynote Speaker, Call for Nominations, Draft Resolutions Presentation, Closed Session (BCWF Delegates and Registered Members Only) Plenary and Breakout Sessions, Club Fun Night - Hosted by the Nanaimo Fish & Game Club

Saturday, April 22^nd – BCWF Life Member and Youth Delegate Breakfast, Final Call for Nominations, Draft Resolutions Presentation, Closed Session (BCWF Delegates and Registered Members Only), Introduction of Candidates, Elections, Awards Banquet Dinner – Vancouver Island Centre

Please note: The agenda is subject to change.  

SCHEDULE OF EVENTS - SPOUSAL PROGRAM 

Wednesday, April 19^th - Meet and Greet with the Board of Directors and delegates

Thursday, April 20^th - Cowichan Valley Wine Tour - A visit to the Cowichan Valley isn’t complete without going on a food and wine tour that will excite your senses and leave you longing to return! Only 45 minutes from Nanaimo, Cowichan Valley truly is a little piece of the beautiful Island countryside. In the morning you will visit some local farms where wine and artisanal cheeses are on the menu. Cowichan has a burgeoning wine industry and a well-deserved reputation for award-winning wines. In between all the wine tastings, we will nourish ourselves with a locally sourced lunch in the countryside. 

Note: Breakfast, Lunch, and Dinner and Movie are included 

Friday, April 21^st -  Cathedral Grove and Little Qualicum Falls Nature Tour  Enjoy the beauty of Vancouver Island! Friday starts off by heading straight to Cathedral Grove, the lush, old-growth forest that is unique to Vancouver Island and known across the globe. You will be guided through the network of trails that take you through the gathering of ancient trees—some over 800 years old! From there, the spectacular views of Little Qualicum Falls await us at this picturesque park filled with waterfalls, rock cliffs, and shaded trails. One final stop to see the world-famous Goats on the Roof of Coombs Old Country Market where you’ll have time to grab a snack, check out the boutique stores, or even grab an ice cream cone! 

Note: Breakfast, Lunch, and Club Fun Night are included 

Saturday, April 22^nd - Stay tuned for more information about Day 3!

Note: Breakfast, Lunch, and Awards Banquet are included 

ACCOMMODATION 

Accommodation is not included with registration.  AGM Delegates may arrange their own accommodation or take advantage of SPECIAL BCWF ROOM RATES at the following hotels:

Coast Bastion Hotel

Call the hotel directly at 800.663.1144 and use code CBI-GFC21627 to book or mention the B.C. Wildlife Federation. Otherwise, visit the Coast Bastion Hotel website to book: https://www.coasthotels.com/coast-bastion-hotel

Select the dates of your stay. For your convenience, rooms have been blocked for BCWF from April 18^th, 2023 for guests arriving early but you can select the appropriate number of days for your own booking.

Best Western Dorchester Hotel

Guests can call the hotel directly at 800.661.2449 and use the group code which is 6F6WS8B6 or mention the BCWF AGM 2023. Otherwise, visit the Best Western Dorchester Hotel website to book: https://www.dorchesternanaimo.com

REGISTRATION TYPES

Please ensure that you read this information carefully as this determines your voting status for the AGM & Convention. 

1. VOTING MEMBERS (must be B.C. Wildlife Federation Members in good standing). All voting members can register for a 3-Day AGM Registration which includes all evening events and meals. Additional tickets can be purchased for evening events if you would like to bring guests who are not already attending the AGM & Convention. 

Voting – CLUB Delegate
Club Delegates are selected and sent by their BCWF-affiliated club. Clubs must be in good standing in order for delegates to attend.   

Voting – DIRECT Member
BCWF Direct Members (those that are not Members of a Fish & Game Club) are entitled to send voting delegates to represent the Direct Members’ Club at the 2023 BCWF AGM & Convention, in accordance with section 7.2 of the BCWF Constitution & Bylaws (see below).

The Executive Committee of the Federation will review applicants from the Direct Members and select delegates up to the eligible number as set out in the voting entitlement in BCWF By-Law 7.2. The deadline for Direct Members to apply to attend the AGM & Convention is April 3, 2023.

Voting – REGIONAL Delegate
Regional Delegates are selected and voted on by each Regional Wildlife Association. 

Voting – YOUTH Delegate
Youth Club Delegates (aged 18 or under) are selected and sent by their BCWF-affiliated club. Clubs must be in good standing in order for delegates to attend. 

2. NON-VOTING MEMBERS (must be BCWF Members in good standing). All non-voting members can register for a 3-Day Registration which includes all evening events and meals. Additional tickets can be purchased for evening events. Additional tickets can be purchased for evening events if you would like to bring guests who are not already attending the AGM & Convention. 

Non-Voting - CLUB Delegate
Non-Voting Club Delegates are selected and sent by their BCWF-affiliated club. Clubs must be in good standing in order for delegates to attend. 

Non-Voting - DIRECT Member
Direct Members are encouraged to attend the 2023 BCWF AGM & Convention to learn more about the B.C. Wildlife Federation. There will be opportunities to learn about the BCWF's strategic initiatives and mandate and keep current on issues involving fish, wildlife, and their habitats in BC. 

Non-Voting - LIFE Member
Life Members are encouraged to attend the 2023 BCWF AGM & Convention to share their experience and knowledge. As leaders in the organization, they are welcome to attend an exclusive breakfast where they will be able to pass on knowledge to Youth Delegates. 

Non-Voting YOUTH Delegate
Non-voting Youth Delegates (aged 18 or under) are encouraged to attend the 2023 BCWF AGM & Convention to learn about the BCWF's strategic initiatives and mandate and keep current on issues involving fish, wildlife, and their habitats in BC. 

Once you have determined your Registration Type, please continue to the Registration Form on the following page. You will be able to select registration options and packages as you continue through the form.  

REGISTRATION QUESTIONS

Can I register for more than one person at a time?  

Yes, you can. At the bottom of the first page of the registration form, you will see the opt ion to "Save & Add New Registrant". Select that option to add the name, address, and information for each additional registrant.

I'm not completing the Registration Form on behalf of someone else! Why won't the form allow me to continue?

The form automatically places your name into this field. We tried to turn that off, but we can't! Simply delete your name from the field and leave the other fields below blank, and then click on either "Save & Add New Registrant" if you are registering another person, or "Save & Continue" if you are registering for yourself only.

What if I don't want to go to all 3 days of the AGM & Convention but want to go to one of the evening events?

You can do that! As you progress through the registration form, you can choose the AGM days you wish to attend, and then under "Additional Items" choose the evening event you wish to attend. *Same for the Spousal Program.

If you have questions regarding the registration process or the AGM & Convention, please contact the B.C. Wildlife Federation office at 1-888-881-2293 or email agm@bcwf.bc.ca.